Administrative Assistant Job Descriptions
Job Qualifications
| Minimum Requirements |
|---|
| Academic Qualifications: Diploma or Bachelor’s degree in Business Administration, Office Administration, or a related field from a recognized institution. Professional Experience: At least 2–3 years’ experience in an administrative role, preferably in a higher education environment. |
| Skills and Competencies: Proficiency in ICT and office applications. Strong organizational and time-management skills. Excellent communication and interpersonal skills. Attention to detail and ability to maintain confidentiality |
Job Responsibilities
| Job Responsibilities |
|---|
| Maintain inventory of office equipment and learning resources. Ensure confidentiality and proper record management. |
| Provide administrative and secretarial support to the Department. Manage correspondence, records, filing systems, and data entry. Schedule meetings, prepare agendas and minutes, and coordinate departmental activities. |
| Support coordination of online teaching, examinations, and student-related activities. Assist in preparation of reports, budgets, and procurement documents. Respond to inquiries from staff and students and provide frontline support. |